![]() I have a folder called Purgatory and a folder called Archive for special purposes, and a smart folder called ! Needs Action and ! Waiting For (puts them at the top of the folder list) that are triggered via rules by a corresponding MailTag keyword. I use Smart Folders for work email that shows me the last two weeks of content. I would be happy to name my smart folders “aaRecently Viewed”, etc, if it got them to the top :)Ĭouple takes on that. It wouldn’t be so bad if all folders got sorted alphabetically, but Mail sorts in groups. I cleverly named my root archive folder zArchive so it’s always at the bottom :) Anything I do archive (and I delete with a vengeance) is stored locally instead of on the server. It would just solve the problem easily for me if I could put the smart groups up top and let the lower areas run wild.Īhh. I have a large group for mailing lists, a group for various projects, etc. Stephan: I don’t have to leave the IMAP hierarchy open all the time, but it inevitably happens. So even if I don’t get much use out of it I can at least say I turned someone else on to it who does :) She does her best to keep a zeroed inbox and aggressively apply GTD philosophy to dealing with new arrivals. ![]() My wife on the other hand works at a university and deals with a tremendous volume of real email everyday. On any given day most of what arrives in my inbox are posts to cocoa-dev. For example, I’m not dealing with a massive influx of mail (unless you count the spam). I don’t consider myself a knowledge worker and those seem to me to be the people most like to benefit from such technologies. You may have seen it already, but 43 Folders has a nice series on the zero inbox philosophy įor the most part I haven’t made use of Smart Folders anywhere other than in iTunes. Are you talking about folders on one or more IMAP servers? I also try to keep a zeroed Inbox but often find myself with a few messages sitting there. Clicking on Inbox will show me all new mail from all accounts. Gigantic IMAP hierarchy that you need to have open at all times? I currently have 7 mail accounts that Mail reads and I just leave Inbox collapsed. This entry was posted to Apple, Software Reviews, Technology, Usability. It’s a pain to navigate down the mailbox list to find them. ![]() My only major complaint is that I can’t order the smart folders above my gigantic IMAP hierarchy. I was so pleased by this that I also added a “Recently Sent” smart folder to do basically the same thing, but for messages that I’ve recently written to others. ![]() “Recently Viewed” is perfect, because it shows me stuff I’ve dredged up out of the past. ![]() At first I tried “Recently Received” but discovered that it also showed me all of the spam I’d received. Smart folders solves this problem! I added a “Recently Viewed” smart folder to Mail, which simply shows me any message I’ve looked at in the past 2 days. This is because even though I only care about the message I just received a few minutes ago, it is preparing to show me the entire history of my email life. My mail archive is huge so Mail stutters and thrashes. I want to go back and see exactly what somebody said a few messages back, so I’m forced to go to my mail archive and look it up. Unfortunately, when I delete with abandon I sometimes lose references to mail conversations in progress. So I “delete with abandon,” knowing that a copy has been archived for future reference. I’m not perfect at this, but I like to strive for an empty inbox. So I have this huge “Received Mail” archive that actually, for better or for worse, contains every single email that makes it to my inbox, including spam that SpamSieve filters. Maybe this should be filed under “No Duh” but it’s taken me this long to figure out that Mail’s smart folders might actually save my life.įor the past year or so, I’ve adopted the “save everything” approach, ala gmail, except on my Mac. ![]()
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